This day-of wedding coordination package puts a professional planner in charge of your wedding day so you and your families can relax. The coordinator manages the ceremony and reception, works with your vendors during load-in and setup, and helps with decorations. The planning team is based in San Jose and plans civil, cultural, religious and non-religious weddings.
What the Coordinator Handles
- Day-of management for both the ceremony and the reception
- Helping your vendors with load-in and setup
- Setting up and arranging decorations
- Keeping the day running so hosts and families can enjoy it
How Day-of Coordination Works
Day-of coordination is designed for hosts who have planned most of the wedding themselves and want a
This day-of wedding coordination package puts a professional planner in charge of your wedding day so you and your families can relax. The coordinator manages the ceremony and reception, works with your vendors during load-in and setup, and helps with decorations. The planning team is based in San Jose and plans civil, cultural, religious and non-religious weddings.
What the Coordinator Handles
- Day-of management for both the ceremony and the reception
- Helping your vendors with load-in and setup
- Setting up and arranging decorations
- Keeping the day running so hosts and families can enjoy it
How Day-of Coordination Works
Day-of coordination is designed for hosts who have planned most of the wedding themselves and want a professional to run the actual day. Instead of asking a friend or relative to direct vendors and answer questions, the coordinator steps in as the single point of contact. Past clients specifically mention help with vendor load-in, setup and decorations as part of the service.
Pricing
Day-of wedding coordination starts at $2,500 per wedding. The price shown is the vendor's published starting price; the final quote is confirmed with the vendor based on your date, guest count and details. This price covers one event on a single day. The vendor has not published how many hours it includes, so the exact time is confirmed in your quote before you book.
Other Planning Options
The same team also publishes partial planning starting at $2,500 and full planning starting at $3,500, plus an hourly rate of $75 for hosts who need help on a smaller scale. If you realize you want support earlier in the planning process, you can ask about moving up to partial or full planning when you request your quote.
Wedding Styles Served
The coordinator works with civil, cultural, eco-friendly, non-religious and religious weddings. That range is helpful for families blending traditions, for ceremonies with specific cultural steps, and for hosts who want a simple and relaxed celebration. Share any ceremony rituals, processional order and cultural details early so the coordinator can plan cues and timing for each moment.
What Past Clients Say
This planning team is five-star rated by past clients. Reviews highlight hands-on help on the wedding day, including working directly with vendors as they loaded in, managing setup and putting decorations in place. Hosts describe being able to focus on their guests instead of the logistics, which is exactly what a day-of coordinator is meant to deliver.
Planning Tips
Before your first call, gather your vendor list, venue details, guest count, timeline draft and any decor you are supplying yourself. The more complete your plan is, the more smoothly the coordinator can take over on the day. Ask how far in advance the coordinator wants your final timeline and vendor contacts so nothing is missed in the last week.
Good Fits for This Package
- Hosts who planned most of the wedding on their own
- Weddings with many separate vendors arriving at once
- Cultural and religious ceremonies with detailed timing
- Venues that require a coordinator on site
- Families who want to enjoy the day as guests
Questions to Ask Before You Book
- When do you need my final timeline and vendor list?
- How do you handle vendor arrivals and setup on the day?
- Which decorations can you set up for us?
- How do you manage the move from ceremony to reception?
- What happens if the schedule runs behind?
Asking these questions up front helps you understand exactly how the coordinator will run your day. It also gives you a chance to share any family dynamics, cultural traditions or special moments that need careful timing, so the coordinator walks in on the wedding day already knowing what matters most to you and your guests.
Check 2026 Availability
Popular wedding weekends book early, so check open dates for your 2026 or 2027 wedding and request a quote with your date, venue and guest count. Day-of wedding coordination gives you a calm, organized day with a professional managing vendors, setup and decorations, while you stay focused on your ceremony, your reception and the people you invited.
