Day of wedding coordination is most effective when the coordinator is involved well before the big day. This event management package pairs detailed timeline planning with hands on coordination on the day itself, so hosts can enjoy the celebration while a professional team handles logistics, vendors and every moving part behind the scenes.
Event management starts at $4,500. The price shown is the vendor's published starting price; the final quote is confirmed with the vendor based on your date, guest count and details. The vendor lists 10 hours of Day of Coordination with at least two team members, so the exact time is confirmed in your quote before you book.
What Is Included
The vendor lists the inclusions below
Day of wedding coordination is most effective when the coordinator is involved well before the big day. This event management package pairs detailed timeline planning with hands on coordination on the day itself, so hosts can enjoy the celebration while a professional team handles logistics, vendors and every moving part behind the scenes.
Event management starts at $4,500. The price shown is the vendor's published starting price; the final quote is confirmed with the vendor based on your date, guest count and details. The vendor lists 10 hours of Day of Coordination with at least two team members, so the exact time is confirmed in your quote before you book.
What Is Included
The vendor lists the inclusions below for its event management package. Nothing beyond these items is assumed in this listing. The planning team also creates customized packages for clients, so any extra services you want can be discussed and confirmed with the vendor before you book.
- 1 timeline details meeting
- 1 final details meeting a few weeks before the wedding
- Site visit
- Personal items and decor management
- Vendor management beginning 70 days out
- Communicating and confirming logistics with your vendors
- Timeline curation and execution
- Distribution of any final payments and gratuities
- Floor plan creation
- Ceremony rehearsal management
- 10 hours of Day of Coordination with at least two team members
Planning the Wedding Day Timeline
The team collaborates with you to create a detailed wedding day timeline that covers all the logistics of your day. A timeline details meeting sets the plan, a site visit confirms how the space will work, and a final details meeting a few weeks before the wedding locks everything in so there are no surprises on the morning of the event.
Vendor Management
Vendor management begins 70 days out. From that point, the team communicates and confirms logistics with your vendors, so arrival times, setup needs and contact details line up with the plan. On the day, they handle the distribution of any final payments and gratuities, which means you never need to carry envelopes or track who has been paid.
On the Day
At least two team members are on site to run the timeline, manage your personal items and decor, and keep the ceremony and reception on schedule. Ceremony rehearsal management helps your wedding party know exactly where to be. A floor plan prepared in advance gives vendors a clear layout to follow when they set up the room.
Who This Is For
This package suits hosts who have planned most of the wedding themselves and want an experienced wedding coordinator to take over in the final stretch. It is a strong fit if you have already booked your main vendors and want someone to confirm details, build the timeline and run the day so you and your family can be fully present.
How to Prepare
Before your timeline details meeting, collect your vendor contracts and contact details, the ceremony and reception times, and any must have moments such as a first look, special dances or family photos. Bringing that information helps the team build an accurate timeline quickly and spot any gaps early, while there is still time to fix them.
Think about the personal items and decor you plan to bring, such as signage, guest book, favors and keepsakes. Make a simple list and label each box so the team knows where everything belongs. On the day, they manage those items and set them out according to the plan, so nothing is forgotten in the rush.
Share your final guest count and seating chart before the final details meeting so the floor plan and timeline reflect the real numbers. Last minute changes are easier for the team to absorb when the core details are already confirmed, which leaves you free to enjoy the final weeks before the wedding.
Why Hosts Choose This Team
This planning team is five-star rated by past clients. Hosts choose this day of wedding coordination package for the early start on vendor management, a two person team on the day, and a clear timeline built together well before the wedding, so the celebration feels relaxed rather than rushed.
