Day-of wedding coordination is for hosts who have done the planning, chosen the venue, booked the vendors and built the timeline, but do not want to spend the wedding answering vendor calls or checking whether the cake arrived. The coordinator steps in about one month before the wedding to confirm details, run the rehearsal and manage the day.
What's included
- A final planning meeting 4 to 6 weeks before the wedding
- Vendor confirmation and communication
- Custom timeline and floor plan review
- Contract review
- Venue visits and a final venue walkthrough
- Rehearsal coordination
- Wedding day management and onsite event management
The final planning meeting
About four to six weeks before the wedding, the coordinator meets with you
Day-of wedding coordination is for hosts who have done the planning, chosen the venue, booked the vendors and built the timeline, but do not want to spend the wedding answering vendor calls or checking whether the cake arrived. The coordinator steps in about one month before the wedding to confirm details, run the rehearsal and manage the day.
What's included
- A final planning meeting 4 to 6 weeks before the wedding
- Vendor confirmation and communication
- Custom timeline and floor plan review
- Contract review
- Venue visits and a final venue walkthrough
- Rehearsal coordination
- Wedding day management and onsite event management
The final planning meeting
About four to six weeks before the wedding, the coordinator meets with you to review everything you have planned. Together you walk through vendor contracts, the custom timeline and the floor plan, so the coordinator knows who arrives when, where each table and station goes and what every vendor has promised. This is the moment to raise open questions and details that still feel loose.
Vendor confirmation and the rehearsal
In the weeks before the wedding, the coordinator confirms details and communicates with your vendors, becoming their main point of contact so calls do not land on your phone. A final venue walkthrough checks the layout in person, and rehearsal coordination makes sure the wedding party knows where to stand, when to walk and how the ceremony flows.
Wedding day management
On the wedding day the coordinator manages the timeline and the vendors on site, handling last-minute challenges so you and your families can stay present. Reviewers describe days that flowed smoothly from the ceremony through the reception, with guests commenting on how calm and stress-free everything felt, and hosts saying they did not have to worry about a thing.
Pricing
Day-of coordination starts at $4,000. The price shown is the vendor's published starting price; the final quote is confirmed with the vendor based on your date, guest count and details. This price covers one event on a single day. The vendor has not published how many hours it includes, so the exact time is confirmed in your quote before you book. The size of your wedding, your venue and your timeline shape the final scope.
All planning levels the vendor offers
- Full-service planning, starting at $6,500 and beginning 12 months out
- Partial planning, starting at $4,500 and beginning 6 months out
- Day-of coordination, starting at $4,000 and beginning 1 month out
- A la carte planning, starting at $1,000 and beginning 6 months out
Experience and reviews
The founder started by coordinating a friend's wedding day and grew the business through word of mouth and recommendations. As the planner and coordinator, she handles communication, budgeting and scheduling across all vendors and clients, with the goal of a stress-free planning process. Hosts rate the service five stars, praising calm, organized support and a day that ran smoothly from ceremony to reception.
The planner describes her style in three words: flexible, organized and supportive. The team has one to two planners, and reviewers mention that families, bridal parties and guests commented on how smooth and stress-free the day felt. One reviewer also notes the planner is a good fit for birthdays, baby showers and other events, not only weddings.
Planning tips
Have your vendor contracts, contact list, draft timeline and floor plan ready for the final planning meeting, and note any family dynamics or special moments the coordinator should know about. Confirm the rehearsal date and time with your venue early, and make sure every vendor knows the coordinator will be their contact during the final month.
Who this is for
Day-of coordination suits hosts who enjoy planning and have most of the work finished, but want a professional to run the final month and the wedding day itself. It is a strong fit if family members would otherwise end up managing vendors, or if your venue does not provide an onsite coordinator to keep the ceremony and reception on schedule.
