This day of wedding coordinator package is day-of coordination and wedding management from a Costa Mesa based planning team. It is designed for clients who have their checklist complete and all vendors contracted, and it adds the professional support needed to bring everything together, from contract review and a venue walkthrough to on-site event management.
Even with every vendor booked, the final stretch before a wedding involves many details: confirming arrival times, building the timeline, laying out the floor plan and making sure everyone knows the plan. This package covers that work across 3 months of services, so the day runs smoothly and you are free to enjoy it.
What's Included
This day of wedding coordinator package is day-of coordination and wedding management from a Costa Mesa based planning team. It is designed for clients who have their checklist complete and all vendors contracted, and it adds the professional support needed to bring everything together, from contract review and a venue walkthrough to on-site event management.
Even with every vendor booked, the final stretch before a wedding involves many details: confirming arrival times, building the timeline, laying out the floor plan and making sure everyone knows the plan. This package covers that work across 3 months of services, so the day runs smoothly and you are free to enjoy it.
What's Included
- Review of your vendor contracts
- A walkthrough of the venue
- A customized timeline and floor plan
- On-site event management and coordination
- Support across 3 months of services before the wedding
Contract Review
The team reviews your vendor contracts to understand what each vendor is providing, when they arrive and what they need from the venue. This step catches gaps and conflicts early, such as overlapping setup times or missing details, and gives the coordinator the information needed to build a reliable plan for the day.
Venue Walkthrough
A walkthrough of the venue lets the coordinator see the spaces, entrances, power access and flow before the wedding. It is the right moment to talk through where the ceremony, cocktail hour and reception happen and how guests and vendors move between them. Bring your questions and any layout ideas to the walkthrough.
Custom Timeline and Floor Plan
The coordinator creates a customized timeline and floor plan for your wedding. The wedding timeline sets out every arrival, ceremony moment, speech and dance, and the floor plan shows where tables, the bar, the dance floor and vendor stations sit. Shared with all vendors, these documents keep the whole team working from the same plan.
On-Site Event Management
On the day, the team provides on-site event management and coordination. That means someone is there to greet vendors, keep the timeline on track, cue key moments and handle the small issues that come up at every wedding. Your family and friends can relax and celebrate instead of answering vendor questions.
Pricing
Day-of coordination starts at $5,000, covering the contract review, venue walkthrough, timeline, floor plan and on-site management listed above. The price shown is the vendor's published starting price; the final quote is confirmed with the vendor based on your date, guest count and details.
This price covers one event on a single day. The vendor has not published how many hours it includes, so the exact time is confirmed in your quote before you book. The vendor does not offer an hourly rate, so the service is quoted as a package.
Who This Service Suits
This wedding coordination service suits hosts who enjoyed planning their own wedding and have every vendor booked, but want a professional to manage the final months and the day itself. It works well for larger weddings, venues with several spaces and families who want everyone free to celebrate rather than manage logistics.
Preparing for Your First Meeting
Gather your vendor contracts, contact list, draft schedule and any floor plan ideas before you meet the coordinator. Note the moments that matter most to you and any family considerations, such as seating or special guests. The more complete your information, the faster the coordinator can build a plan that reflects your wishes.
What to Ask Before You Book
Ask how the 3 months of services are structured, when the venue walkthrough happens and how the timeline and floor plan are shared with your vendors. Confirm who will be on site on the day and how they handle changes. These answers help you understand exactly how the team supports you.
Why Day-of Coordination Matters
Many hosts book every vendor and assume the day will run itself. A wedding planner who steps in for the final months brings structure and a calm presence. Vendors know who to contact, the timeline is followed and small problems are solved quietly, which leaves you free to be present for the moments you planned.
How to Book
Send your wedding date, venue, guest count and vendor list through the booking request. Mention any special considerations for your day. The team reviews your details, confirms availability and sends a quote for day-of coordination.
