This Wine Country and Bay Area wedding planner package, structured as a month-of engagement with eight full weeks of coordination, is for couples who have planned the wedding themselves and want a senior coordinator to step in for the final stretch, confirm every vendor contract, run the rehearsal, and own the day from load-in to send-off so the couple, family, and wedding party can be present rather than running logistics.
What's Included
- Eight weeks of coordination starting roughly two months before the event
- Confirmation of every booked vendor contract and timeline
- Master production timeline covering the full event day and rehearsal
- Venue tour and floor plan creation for ceremony and reception flow
- Design review
This Wine Country and Bay Area wedding planner package, structured as a month-of engagement with eight full weeks of coordination, is for couples who have planned the wedding themselves and want a senior coordinator to step in for the final stretch, confirm every vendor contract, run the rehearsal, and own the day from load-in to send-off so the couple, family, and wedding party can be present rather than running logistics.
What's Included
- Eight weeks of coordination starting roughly two months before the event
- Confirmation of every booked vendor contract and timeline
- Master production timeline covering the full event day and rehearsal
- Venue tour and floor plan creation for ceremony and reception flow
- Design review and styling guidance to make sure the vision lands
- Coordination of the rehearsal the day or evening before the event
- Day-of event management with the lead planner and a dedicated on-site team
- Direct vendor handoff so every contractor is briefed and on cue
- Family and wedding-party movement management through the day
Who This Package Is For
This package is the right call if you have already locked the venue, the vendors, the design, and the rough timeline and what you actually need is a wedding planner to take over for the last eight weeks: confirm every contract, build the master production timeline, run the rehearsal, and be the single point of contact for every vendor on the wedding day. It is also the package couples reach for when a venue requires a professional coordinator and they have done the design and vendor work themselves.
About Us
This is owner-run high-end wedding planning. The same senior planner you meet at the first call is the one writing your timeline, sitting in your vendor meetings, walking your venue, and pacing the rehearsal the night before. There is no account hand-off, no junior coordinator taking over after the deposit, and no template plan you wedge your event into. Every package is shaped to the actual event, the actual venue, and the actual guest list. Whether the engagement is a wedding planner role for a destination Wine Country couple or an event planner role for a multi-day destination celebration, the structure is the same: senior planner ownership, transparent wedding planner cost up front, and a written plan you can hold the team to.
Approach
The process starts with a complimentary discovery call to confirm fit and walk through the package most suited to the scope of your event. Once you book, you get a structured plan with milestone checkpoints, a shared timeline, a vendor short-list tailored to your budget and aesthetic, and direct access to the senior planner for questions between meetings. As the date approaches, the team builds the master production timeline, runs the rehearsal, and steps in as the on-the-ground point of contact so you, your family, and your wedding party do not have to manage a single vendor question on the day itself.
Credentials and Trust
The planning practice is consistently five-star rated across every public review channel, with more than one hundred twenty verified guest reviews and multiple years of industry award recognition. Couples describe the team in the same words across years of feedback: attentive listeners, calm under pressure, detail-oriented, design-driven, and able to take a vision that lives in your head and turn it into a real day that runs on time. The team operates from the Wine Country and travels across the wider region for destination events.
Travel and Logistics
Local coverage spans the Napa Valley, the Sonoma Valley, the greater San Francisco Bay Area, and the Pacific coast wedding corridor from Mendocino to Big Sur. Destination events outside these regions are taken case by case; travel and per-diem are quoted transparently in the proposal so there are no surprises in the final invoice.
Booking and Add-Ons
This month-of coordination package is priced at a flat rate published in the pricing section above, and is most often booked anywhere from six months to eighteen months ahead of the event date, depending on the package. A signed planning agreement and a deposit reserve your date on the calendar; the balance is split into transparent milestone payments through the planning timeline. Custom add-ons such as additional design consultations, multi-day welcome event coordination, or additional staff for very large guest counts are quoted in writing before any work is added. Pricing is consistent regardless of channel: the same package priced anywhere is priced the same here.
