This day-of wedding coordination service is for hosts who have planned their own wedding and want an experienced coordinator to run the day. A wedding and event design team with roots in Hawaii and a second home base in California manages the decor setup through teardown, guides the wedding party, directs your vendors and keeps the timeline on track for events of up to 500 guests.
What day-of coordination covers
- Decor setup at the start of the day through teardown at the end
- Wedding party management, so everyone knows where to be and when
- Vendor management and communication on the day
- Timeline management from start to finish
- Support for events of up to 500 guests
Built for hosts who planned it themselves
Day-of coordin
This day-of wedding coordination service is for hosts who have planned their own wedding and want an experienced coordinator to run the day. A wedding and event design team with roots in Hawaii and a second home base in California manages the decor setup through teardown, guides the wedding party, directs your vendors and keeps the timeline on track for events of up to 500 guests.
What day-of coordination covers
- Decor setup at the start of the day through teardown at the end
- Wedding party management, so everyone knows where to be and when
- Vendor management and communication on the day
- Timeline management from start to finish
- Support for events of up to 500 guests
Built for hosts who planned it themselves
Day-of coordination, also called wedding management, is described by the team as expert support for hosts who have done the planning work and want a seamless wedding day. You keep control of the choices you have already made, and the coordinator takes over the moving parts on the day, so you, your family and your wedding party can be present instead of answering vendor questions.
Decor setup and teardown
The service covers decor from setup to teardown. That means the items you have chosen, from table settings to ceremony details, are placed the way you planned before guests arrive, and the space is cleared at the end of the night. For hosts using a venue with strict load-in and load-out windows, having a team responsible for both ends of the day removes a major source of stress.
Wedding party and vendor management
The coordinator directs the wedding party through the ceremony and key moments, and acts as the main point of contact for your vendors on the day. Reviews of the team highlight clear communication, smooth coordination among all parties and calm handling of last-minute challenges. These are the moments when a dedicated coordinator matters most, because issues get solved quietly before they reach you or your guests.
Keeping the timeline on track
Timeline management is part of the package. The coordinator works from your schedule so that the ceremony, photos, meal service, toasts and dancing move along as planned. If something shifts, such as a late arrival or a weather change, the team adjusts the plan and lets your vendors know, which keeps the day flowing without you having to watch the clock.
About the planning team
The team is a wedding and event design firm that began in Hawaii and now serves all the Hawaiian islands, California and Japan. It describes itself as creative, flexible and fun, with a multilingual team and a focus on detail. It is five-star rated, and reviewers mention strong vendor recommendations, helpful cost-saving suggestions and decor that matched their theme.
Pricing
Day-of coordination starts at $1,495 per event for up to 500 guests. The price shown is the vendor's published starting price; the final quote is confirmed with the vendor based on your date, guest count and details. This price covers one event on a single day. The vendor has not published how many hours it includes, so the exact time is confirmed in your quote before you book.
Other services you can add
The same team offers a la carte services, event design, partial planning and destination wedding planning, so you can ask about adding design help or month-of planning support if you need more than coordination on the day. The team also plans showers, rehearsal dinners, birthdays and anniversaries, and it adapts how involved it is to how hands-on you want to be.
What to share with your coordinator
To get the most from day-of coordination, give the team your final vendor list with contact details, your venue floor plan, your decor inventory and your draft timeline. Note any family dynamics, special entrances or cultural moments the coordinator should know about. The more the team knows ahead of time, the more smoothly it can guide your wedding party and vendors on the day.
When to book
The team notes that many clients book 12 to 18 months ahead, but shorter timelines are considered based on availability. For day-of coordination, reach out once your venue and main vendors are confirmed, and share your draft timeline, vendor list and decor plan. That gives the coordinator time to review the details and flag any gaps well before the wedding day arrives.
