Planners
One wedding planner and coordinator for the whole engagement instead of two hires at two moments: monthly calls from the first month onward, then the production wrap of the day itself. Based in Sunnyvale, working the South Bay and Silicon Valley.
A Monthly Rhythm Rather Than a Final Sprint
What separates this listing from the coordination packages is when the relationship starts. Check in calls run every month across the engagement, so problems surface while they are still cheap. A venue that quietly caps its supplier load in window, a florist whose deposit schedule collides with the caterer, a headcount drifting past what the room seats: each is a small conversation early and an expensive one in the final month.
Every Contract and Payment Schedule Verified
Contract verification is written into this scope as its own line, covering both the agreement and the money behind it. Each signed supplier contract is checked for what it commits you to, and each payment schedule is mapped so no balance surprises you in a busy week. Sourcing, negotiation and invoice tracking are all inside scope, payment flows straight from you to each supplier, and any commission or referral relationship is stated plainly. Couples asking about wedding planner cost usually find the money conversation easier once the outbound schedule is visible in one place.
Styling Input on the Day Itself
Design work here is a consultation plus styling input on the day, which differs from designing the wedding from scratch. The consultation settles direction; day of styling means somebody who knows that direction is present while tables are dressed and installations placed, rather than trusting a mood board handed round the crews on the morning. The underlying capability is full design vision, so the ceiling is set by the package, not the skill.
Filling the Supplier Gaps Left Over
Outreach and guidance cover whatever is still unbooked when you arrive. The pattern repeats: venue early, photographer soon after, then florals, rentals, paper and the schedule untouched. A broad working roster makes those late bookings possible without settling.
Timeline, Floor Plan and the Closing Week
The master production timeline and the venue floor plan are both drawn up by the planner. In the last week every contractor is re confirmed and walked through their piece. The rehearsal is coordinated the evening or day before, and on the day the lead planner holds the schedule and takes every supplier question so it never reaches you. The listing covers four to ten hours of service. Hours beyond the booked service window are available at a published rate.
Getting the Family Where It Needs to Be
Moving relatives and the wedding party through the sequence is named in scope. Photograph blocks overrun because somebody in the picture is elsewhere, and having a person whose job is knowing where they went protects the schedule. An event day kit comes along on the day, holding bobby pins, bandages, mints, a stain pen, bottled water and the sewing supplies a torn hem needs. On the event day the lead planner is your single point of contact for every vendor, so family and wedding party logistics questions go to the planner rather than to vendors during set up.
Cadence, Coverage and Experience
Meetings are monthly, email carries the traffic between them, replies land inside a day, and no more than two weddings are in production at once. This is an owner run practice with well over a decade behind it, run by a solo planner rather than a crew, and roughly a quarter of its clients come back for a second event. Cultural depth runs to Chinese, Japanese and Korean celebrations, and the style range covers modern minimal, formal, eclectic and traditional work.
The Territory This Planner Covers
- The South Bay and Silicon Valley
- The San Francisco metropolitan area
- The Oakland and East Bay corridor
- Monterey and Carmel
- The Central Valley
Driving inside a sixty mile radius is included, and mileage beyond it is charged by the mile. Travel for destination events outside the standard service area is quoted in the proposal and includes mileage, per diem and lodging where applicable.
What Holds a Date
Dates are usually claimed three to fifteen months ahead, with late requests judged against the existing calendar. The planner works to a minimum overall event budget, and that figure is confirmed on inquiry. A signed planning agreement and a deposit reserve the date, and the payment schedule for the balance is set out in the signed agreement. Headcount and scope additions are settled at the four week mark and priced in writing. Setup and breakdown are covered by the flat rate. Weather alternatives and multi day formats are both supported. The practice carries general and professional liability with a current business license, produces a certificate of insurance for any venue that asks, and introduces contractors from a preferred list, all insured and licensed, unless you have chosen your own.
